Welcome someone new.
Prepare onboarding from an approved role profile, identify missing details and send the exact plan for approval.
First pilot: planning and approval.← All projectsNew people.
NORTH MAPLE SYSTEMS / MICROSOFT 365 OPERATIONS ASSISTANT
New people.
Changing access.
One clear workflow.
A proposed conversational assistant that turns everyday Microsoft 365 requests into a clear plan, routes approvals and keeps your team informed.
In development · Proposed pilot · No live Microsoft 365 connection
Microsoft 365 AssistantNorth Maple Systems · Interface preview
DEMOEXAMPLE CONVERSATION
You
Prepare Alex’s onboarding using the Sales profile.
North Maple Systems assistant
I’ll confirm Alex’s details and start date, then prepare the Sales onboarding plan for review.
Onboarding planDraft
Alex · Sales profile
- Account and license tasks
- Approved Sales access
- Manager and IT approval
Review example plan
Confirm employee identity and start date. An authorized owner would review the exact tasks before any future execution. This preview creates no accounts or access grants.
Awaiting review · Nothing executed
Message the assistant…
Interface preview with synthetic data. Not connected to Copilot or Microsoft 365.
DESIGNED AROUND EVERYDAY REQUESTS
Less chasing.
Clearer ownership.
Handle a departure.
Plan access removal and data handover around your company’s retention rules and designated owners.
Future workflow; not implemented.Request the right access.
Identify the SharePoint resource, recipient and permission level, then route the request to the responsible owner.
Future workflow; subject to feasibility.Understand access and activity.
Review available permissions and recorded usage, with the source, date range and visibility limits explained.
Planned reports; permissions and activity are separate.HOW THE PROPOSED PRODUCT WOULD WORK
Simple to request.
Controlled at every step.
- RequestSign in and describe what you need.
- ReviewCheck the exact person, tasks and resources.
- ApproveThe authorized owner approves the plan.
- VerifyLater execution would report verified results and exceptions.
Copilot Studio, approval workflows and Microsoft 365 APIs are the proposed foundation. The chat interprets a request; policy and authorized people decide what may happen.
START WITH ONE USEFUL PILOT
Your onboarding.
Your rules.
Choose one employee profile, one IT owner and an approval route. We’ll scope a synthetic planning pilot before considering live execution.
Discuss your requirements ↗What we would agree first
- The onboarding tasks and what stays manual.
- Who can request and approve each plan.
- Your Microsoft licenses and integration requirements.
- How to measure correct plans, review effort and exceptions.
Scope, price and delivery dates follow discovery. No agent is implemented, and no Microsoft partnership, savings or production readiness is claimed.
BEFORE WE CONNECT ANYTHING
A few practical answers.
Does it replace our IT administrator?
No. Your administrators own policies, approvals, exceptions and recovery. The intended product makes agreed workflows easier to request and follow.
Is it already available?
No. This is a proposed product with a defined first pilot. There is no live agent or tenant connection. The first stage prepares and approves onboarding plans only.
Is Microsoft 365 Copilot enough?
Not by itself. Custom workflows, authentication, licenses and API permissions need to be reviewed for your environment. Copilot Studio is a candidate foundation.
Can it show who used a SharePoint folder?
That is a planned reporting use case. Recorded activity depends on available audit data, retention and permissions. Missing activity is not proof that someone never accessed a file.
Where can I read more?
Download the customer overview ↓
This document describes intended capabilities and the proposed pilot. A public code repository is not available yet.
SEE THE IDEA IN MOTION / ILLUSTRATIVE WORKFLOW
A simpler way
to connect the steps.
Illustrative workflow only. No platform connection, validated prediction, account creation or system change occurs. Reduced-motion settings show the complete static workflow.
IMPLEMENTATION AT A GLANCE / PROPOSED ARCHITECTURE
One conversation.
Connected services.
Proposed Microsoft 365 implementation: the conversational layer translates a request into structured inputs. Controlled workflows interact with the services and return a clear result.
01 / PEOPLEYour team
Ask a question or request a task in everyday language.
02 / CONVERSATIONCopilot Studio chat
Understands the request and explains the proposed plan.
03 / CONTROLWorkflow & approvals
Checks identity, policy and the exact task. Approved flows call the required APIs.
↓ Scoped requests · Evidence and results ↑
Microsoft Entra IDIdentity and approved group membership
Microsoft 365Account and license tasks
SharePointApproved access and permission information
Reports & auditAvailable activity and verification records
Back to the conversationSources · task status · exceptions · audit trail
Ask
“What access does this employee have?”
Request
“Prepare onboarding using the Sales profile.”
Receive
A sourced answer, a plan awaiting approval or a verified task receipt.
Copilot Studio → authenticated workflow → Microsoft Graph and service-specific APIs, as required. User sign-in, tool credentials and execution permissions are separate checks. No live connection exists today.
TIME & COST IMPACT / ILLUSTRATIVE ESTIMATES
Make the value
visible.
Explore the potential value of reclaimed operator time. These inputs are planning examples, not a price offer or measured customer results.
LET’S START WITH YOUR BUSINESS
Make onboarding
a clearer process.
Tell us how you welcome new employees today. We’ll identify a focused first pilot and what it would need.
North Maple Systems · Ottawa, OntarioPrepare your conversation.
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